What is the purpose of this policy?
We will limit risks of modern slavery practices in our business and supply chain.
This policy supports our commitment and underpins our annual modern slavery statement. It applies across our entire business and supply chain, and is reviewed regularly by our board of directors.
Who does this policy apply to?
This policy applies to you if you are involved in our business, including if you are an employee, director, officer, labour hire staff, contractor or other representative of our business or of any business in our supply chain.
While this policy is not part of any contract you may have with us, you are expected to comply with it.
If you do not comply with this policy, we may end our business relationship with you and if you are an employee, you may be disciplined or dismissed.
What is modern slavery?
Modern slavery is depriving a person of freedom for commercial gain and in violation of fundamental human rights. It describes situations where offenders use coercion, threats or deception to exploit victims and undermine their freedom.
Modern slavery involves serious exploitation, not sub-standard working conditions or the underpayment of workers, although this may be unlawful for other reasons. Modern slavery can take many forms including:
- Slavery — Owning a person, trading in slaves or financing slave trading (i.e., human trafficking).
- Forced labour — Forcing a person to work by coercion or threats. Servitude is when that person’s freedom is significantly restricted.
- Forced marriage — A marriage without free and full consent, e.g., due to lack of understanding or duress/coercion.
- Debt bondage — A person works to pay off a large debt, for an unlimited time or where the value of the work is not applied to the debt.
- Deceptive recruiting — A recruiter charges a fee for the job offer, confiscates identity documents, or deceives a person about their personal freedom or ability to leave.
- Child labour — Not always unlawful but not tolerated by us when it involves exploiting children, depriving them of education, or placing them in unsafe working environments.
Modern slavery can be complex and multi-faceted and can be difficult to spot.
What are indicators of modern slavery practices?
Modern slavery indicators may include where a person:
- Is not in possession of their own passport, ID or travel documents
- Is acting as though they are being instructed or coached by someone else
- Allows others to speak for them when spoken to directly
- Is dropped off and collected from work
- Is withdrawn or appears frightened, or has physical indicators of slavery such as injuries
- Is unable to contact friends or family freely
- Has limited social interaction or contact with people outside their immediate environment
- Story contains obvious errors
- Acts with hostility or difficulty concentrating due to trauma
- Has few possessions
- Has little or no control over their finances, or is being significantly overcharged for accommodation
- Is living in a very poorly maintained and overcrowded place
These indicators are not exhaustive and do not necessarily mean there are modern slavery practices. Sometimes there may be other reasons or circumstances that indicate that something is not right.
Why do we want to limit risks of modern slavery practices?
Limiting modern slavery practices makes good business sense, protecting our workers and our reputation.
It also supports us in assessing and addressing modern slavery risks as required by modern slavery legislation.
What are our responsibilities?
We will endeavour to:
- Prepare a modern slavery statement as required by Australian law
- Identify and address modern slavery risks in our business and supply chain
- Take steps to raise your awareness of modern slavery risks, including by having this policy
What are your responsibilities?
You must take all reasonable steps to ensure our business and supply chain is free of modern slavery practices. However senior you are and regardless of your business relationship with us, you must pay close attention to the high-risk areas identified in our Modern Slavery Statement, particularly supply chain and outsourcing in jurisdictions without adequate safeguards.
Some areas of the business are likely to have more exposure than others, including procurement and sourcing, human resources, finance, risk, sustainability, projects, legal and leadership.
Examples of specific responsibilities include:
- Participating in all training, including in this policy
- Leading by example by making appropriate checks on all employees, recruitment agencies, and suppliers to ensure we know who is working for us
- Remaining alert to indicators of slavery (see Section 4)
- Using only approved contracts which include modern slavery clauses
- Obeying our instructions regarding modern slavery
Turning a blind eye is unacceptable. If you reasonably suspect there may be modern slavery, report it under this policy.
How do I report slavery concerns?
If you have a reasonably held suspicion of modern slavery practices, discuss your concerns with our designated contact, who will decide a course of action and provide any further advice.
Contact Joanne J Elmasry at jjelmasry@extranetsystems.com.au with any concerns regarding modern slavery practices.
In immediate danger? Call the police — do not tackle a situation on your own. Dangerous criminals can be behind modern slavery and human trafficking.
Not all victims may want to be helped, and sometimes reporting a suspected trafficking case puts the potential victim at risk. Unless there is immediate danger, discuss your concerns with Joanne J Elmasry before taking any further action.
Keep your eyes and ears open — your awareness and actions may stop someone from being exploited or abused.
Who is responsible for this policy?
Our board of directors are responsible for this policy and will review reports of material slavery concerns.
The policy may be amended, replaced or removed. The current version can always be found at extranetsystems.com.au/policies.